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Tips and tricks to get the most out of Microsoft Outlook

Give impact to the important bits in your email

posted Friday, June 09, 2006 9:02 AM by Allister_Frost
Careful formatting of your email messages can make a world of difference to the impact they have on their recipients. THING TO DO:One simple but underused technique is to centre align your main call to action on the page This simple technique can give Read More
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Opening Outlook in the folder you want

posted Thursday, June 08, 2006 8:17 AM by Allister_Frost
By default, Microsoft Outlook opens to the folder view you specify in the top setting in the Tools > Options > Other tab > Advanced Options... window. But you can also open Outlook to whichever folder you like by adding shortcuts to places like Read More
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Spot the rotten fruit in your Inbox

posted Wednesday, June 07, 2006 3:06 PM by Allister_Frost
As a follow-up to my earlier post about message expiry settings, you might also like to customise your Inbox view to alert you to expired messages you have received. Here's what I do: In Outlook go to the Inbox Either right-click on an empty Read More
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Expire your email messages

posted Wednesday, June 07, 2006 12:35 PM by Allister_Frost
Like fruit, communication is best when it's fresh. While you can't quite add a 'best before date' to your emails you can set a date after which they will expire (kind of like telling your words how long they have to live). This is handy if, for example, Read More
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Hallelujah! At last: an intelligent spell checker

posted Wednesday, June 07, 2006 10:31 AM by Allister_Frost
Great news for fast-fingered slow-brained writers everywhere: the 2007 Microsoft Office System features a new contextual spelling feature that detects many of the glaring errors that traditional spell checkers miss. This could be the cure I've been looking Read More
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Adding multiple contacts from the same company into Outlook

posted Tuesday, June 06, 2006 10:30 PM by Allister_Frost
Quick tip: save time inputting new contacts from the same company into Outlook. Open one of your existing contacts from that company then choosing the New Contact from Same Company option in the Actions menu. Outlook creates a new contact for you, Read More
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Sending an email about a task

posted Tuesday, June 06, 2006 11:41 AM by Allister_Frost
Advanced users of Outlook make good use of Tasks to manage their day to day 'to do' list. As I work through my tasks I often find that I need to email someone about the task I'm working on. There's a natty shortcut in Outlook that can speed up this process. Read More
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Outlook Signatures - tips for the perfect sign-off

posted Tuesday, June 06, 2006 9:01 AM by Allister_Frost
Since the days of yore (whenever that was) Outlook has allowed you to add a signature at the end of each email message you compose. This saves you having to repeatedly type in your name, telephone number, vital statistics etc. But you may not have realised Read More
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Good blog entry: Working in Outlook 2007

posted Friday, June 02, 2006 1:21 PM by Allister_Frost
I enjoyed reading this post on Melissa Macbeth's blog. It's always interesting to learn how others cope with emails and Melissa, a program manager in the Microsoft Office team, has some useful tips on her blog that we can all learn from. While my Read More
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Remember to contact a contact

posted Wednesday, May 31, 2006 7:31 AM by Allister_Frost
Here's another great use for follow-up flags in Outlook: If you need to remember to get in touch with a contact (maybe to find out if that cheque is still in the post!) you can set a follow-up flag to appear at a designated time. To do this just right Read More
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Are your reminders not firing?

posted Tuesday, May 30, 2006 8:05 PM by Allister_Frost
If your Outlook reminder service stops working, it may have become corrupted. There's a simple fix for this problem. Close Outlook then restart it by clicking Start > Run then type outlook.exe /cleanreminders in the Run box. This should fix any Read More
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Add a custom message flag to email

posted Tuesday, May 30, 2006 4:21 PM by Allister_Frost
You may know that you can add a flag to your outgoing email messages by clicking the Message Flag icon on the toolbar. Doing this will add a small flag that the recipient can see when they read the email and can also fire a reminder at a nominated time. Read More
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Preventing Outlook Custom Forms

posted Wednesday, May 24, 2006 10:30 AM by Allister_Frost
Following yesterday's post about the power of custom forms for end-users I thought I should also point out a tip for administrators who may wish to prevent custom form creation within their organisation. To do this, go to the registry key: HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Outlook Read More
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The 2007 Microsoft Office System - Beta 2 now free to download!

posted Wednesday, May 24, 2006 8:02 AM by Allister_Frost
The latest beta release of the next generation of business productivity tools is now available to try free of charge. Get it here: http://www.microsoft.com/uk/office/preview/default.mspx. Remember: this is beta software so it's not quite the finished Read More
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Not emptying your deleted items

posted Tuesday, May 23, 2006 5:30 PM by Allister_Frost
I'm one of those annoying tidy users of Outlook; everything has its place and I like to keep things neat and tidy. And sometimes seeing my deleted items folder full of stuff (i.e. shown in bold in the folder list) freaks me out so much that I found Read More
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