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1. PURPOSE OF EXHIBIT
NECC 2005 is educational and the Exhibition staged in conjunction with the conference sessions is a vital element of this educational process. No selling, price posting, or order taking will be permitted on the Exhibit Floor or other areas controlled by Exhibit Management during the Exhibit.
2. ASSIGNMENT OF EXHIBIT SPACE
Exhibit space will be assigned in the order reservations are received. Exhibit Management shall use
its best efforts to locate the booth in one of the locations designated by Exhibitor elsewhere in this
agreement. Notwithstanding the above, Exhibit Management reserves the right to change location
assignments when such action is deemed to be in the best interest of the Exhibition. Instances
involving relocation of a booth due to unforeseen circumstances or acts of God shall be governed
by the provision "Cancellation, Postponement, or Relocation of Exhibition," below.
Exhibitor agrees that its exhibit shall be admitted into the Exhibition and shall remain from day to
day solely on strict compliance with all the rules herein described. Exhibit Management reserves the
right to reject, eject, or prohibit any exhibit in whole or in part, or any Exhibitor with cause if exhibit
is unsuitable to or not consistent with the character of the Exhibition. Exhibit Management's liability
for rejection with cause shall be limited to a refund to the Exhibitor of the amount of rental
unearned at the time of ejection. However, if an exhibit or Exhibitor is ejected for violation of these
rules or for any other stated reason, no return of rental shall be made.
3. RENTAL OF SPACE AND ITS USE
Rental includes the following exhibit equipment: 8'-high backwall, 3'-high side rails, plus a 7" x 44"
sign featuring the Exhibitor's company name (only if requested on the Exhibitor's Packet forms,
which will be provided). Hanging Signs: All hanging signs require written approval from Exhibit
Management. Twenty-four hour general security and general aisle cleaning are provided. Standard
Exhibits: Regular and specially built back walls including signs may not exceed an overall height of
8'. Low side dividers between exhibits should not exceed 3' in height. If a high divider is desired, it
cannot exceed 8' in height nor extend from the back wall more than one-half of the depth of the
space. Crossover or Area Displays: These must be constructed as two standard 8'-high exhibits
facing each other across an aisle...but connected by one or two exhibitor's name signs (18"-high
with lettering 12"-high maximum) which bridge the two exhibits at a level 8'-high at sign base. Signs
must be at least 3' from ends of exhibit. A floor covering cannot be placed in the aisle between the
two exhibits. No displays or obstructions may be placed in normal aisle area. Cubistic or Free-
Form Displays: These may be constructed in any manner desired, within the areas designated,
except the upper 40% of each display must be at least 50% open. Island Exhibits: These have
four open sides.This type of exhibit must limit any walls or other display items to 16' in height,
where sufficient clearance exists, with length of walls or items not to exceed one-half the depth and
width of the space. Special designs may be submitted to Exhibit Management for approval.
Peninsula Exhibits: These face three aisles.This type of exhibit must limit the length of the back
wall to one-half the width of the space, centered, and back wall and any other display item must not
be more than 8' in height.
4. SUBLETTING OF SPACE
The Exhibitor shall not assign, sublet, or apportion the whole or any part of the space assigned
or have representatives, equipment, or materials from firms other than its own in the Exhibit
Space without written consent of Exhibit Management. Only one company shall be considered
as the Exhibitor; any other company or unity in the Exhibit Space shall be considered a
subsidiary or affiliate.
5. INSTALLATION AND DISMANTLING
The Exhibitor explicitly agrees that in the event it fails to install its products in assigned Exhibit Space
or fails to remit payment for required space rental at time specified, Exhibit
Management shall have the right to take possession of said space and lease same or any part
thereof to such parties and upon such terms and conditions as it may deem proper. In addition, the
Exhibitor shall not dismantle or otherwise interfere with the orderly conduct and display of the
Exhibits until the Exhibit Floor is finally closed to the Conference attendees.
6. FIRE AND SAFETY REGULATIONS
Exhibitor shall not pack merchandise in paper, straw, excelsior, or any other readily inflammable
material. All cartons stored in the Exhibit Building shall be emptied of contents. Exhibitor shall use
no inflammable decoration or covering for display fixtures, and all fabrics or other material used for
decoration or covering shall be flameproof. If required by local law or ordinances, Exhibitor shall
have on hand in its Exhibit Space a notarized affidavit establishing that its display materials have been
treated during the last year by an approved chemical. All wiring devices and sockets shall be in good
condition and meet the requirements of local law.
7. UNION LABOR
If required by local ordinances, Exhibitor must comply with all union regulations applicable to
installation, dismantling, and display of the Exhibits.
8. EXHIBITOR CONDUCT
Exhibitor and its representatives shall not congregate or solicit trade in the aisles.The prior written
consent of Exhibit Management is required for the employment or use of any live model,
demonstrator, solicitor, or device for the mechanical reproduction of sound. Such employment or
use shall be confined to the Exhibit Space. Exhibit Management, in its sole and absolute discretion,
may withdraw its consent at any time, in which event Exhibitor shall terminate such activity
immediately. All promotional plans must be submitted to Exhibit Management for approval. Distribution of pamphlets, brochures, or any advertising matter must be confined to the Exhibit
Space. Exhibitors are prohibited from bringing alcoholic beverages into Pennsylvania Convention
Center. Exhibitor shall refrain from any action that will distract attendees from attendance at the
Exhibit during open hours. Exhibitor shall not lead attendees from one Exhibit Space to another or
to elevators or escalators. Exhibitors or any of their representatives shall not conduct themselves in
a manner offensive to standards of decency or good taste.
9. FILM, SOUND DEVICES, AND LIGHTING
If moving pictures, loudspeakers, or sound devices are used, the Exhibitor agrees to comply with
union requirements for the operation of the equipment. Equipment will only be permitted if tuned
to conversational level and is not objectionable to neighboring Exhibitors. Operating equipment
that emits excessive noise must be run intermittently for specific demonstrations only.The Exhibit
Management reserves the right to restrict the use of glaring lights or objectionable lighting effects.
10. CONTRACTOR SERVICES AND INFORMATION
Where an Official Contractor has been designated to perform services for an ExhibitorÑsuch as
the rental of furniture, setup of exhibits, electrical work, plumbing, labor, or any other serviceÑno
Exhibitor or representative shall contract for such services with other than the said Official
Contractor unless permission has been secured in writing in advance from the Exhibit
Management. Exhibit Management assumes no responsibility or liability for any of the services
performed or materials delivered by the contractors.
11. STORAGE
Exhibitor will not be permitted to store packing crates and boxes in the booth or Pennsylvania
Convention Center during the Exhibition, but these, when properly marked, will be stored and
returned to the booth by Service Contractors. It is the Exhibitor's responsibility to mark and
identify all crates and boxes. Crates and boxes not properly labeled may be destroyed. No trunks,
cases, or packing material shall be brought into or out of the Exhibit Space during Exhibit Hours.
12. PHOTOGRAPHS
No photographs shall be taken without the prior consent of Exhibit Management or the
Exhibitors involved.
13. LIABILITY AND INSURANCE
All property of the Exhibitor remains under its care, custody and control in transit to and from
Pennsylvania Convention Center, during installation and removal, and while it is within the confines
of Pennsylvania Convention Center. Neither Exhibit Management, NECC, or the Exhibition Sponsor,
the owners or management of Pennsylvania Convention Center nor any of the officers, staff
members, or directors of any of the same are responsible for the safety of the property of
Exhibitors from theft, damage by fire, accident, vandalism, or other causes, and the Exhibitor
expressly waives and releases any claim or demand it may have against any of them by reason of
any damage to or loss of any property of the Exhibitor, except where the damage or loss is due to
the gross negligence or willful misconduct of Exhibit Management, ISTE, the owners or management
of the Exhibits Hall, or the Exhibition Sponsor, their agents or employees, arising out of Exhibit
Management's, ISTE's, the owners or managers of Pennsylvania Convention Center or Exhibitors
Sponsor's duties and responsibilities under this agreement.
Exhibitor understands that neither Exhibit Management, Pennsylvania Convention Center, nor the
Exhibition Sponsor carry business interruption and/or property damage insurance coverage for loss
or damage of Exhibitor's property.The Exhibitor agrees to obtain the following insurance during the
dates of the Exhibition, including move-in and move-out days and shall be prepared to furnish a
certificate of insurance to Exhibit Management if requested: (a) Commercial general liability
insurance coverage including protective and contractual liability for bodily injury and property
damage; (b) Employers liability insurance; (c) Worker's Compensation/Occupational Disease
coverage in full compliance with federal and state laws; (d) Comprehensive General Liability
Automobile insurance covering owned, non-owned, and hired vehicles, including loading and
unloading hazards.
14. HOLD HARMLESS AND INDEMNIFICATION
This agreement shall not constitute nor be considered a partnership, joint venture, or agency
relationship between the Exhibition Sponsor, Exhibit Management, ISTE, Exhibitor and
Pennsylvania Convention Center. Exhibitor hereby agrees to indemnify, hold harmless and
defend the Exhibition Sponsor, Exhibit Management and Pennsylvania Convention Center, and
their respective officers, directors, and employees (Indemnities) from and against any and all
liability, responsibility, loss, damage, cost, or expense of any kind whatsoever as they arise
(including but not limited to court costs, interest and attorney's fees) which the Indemnities
may incur, suffer, be part to, or be required to pay, incident to or arising directly or indirectly
from any intentional or negligent act or omission or breach of these terms, conditions, and
rules, or violation of any ordinance or statute by Exhibitor or any of its employees or agents.
The Exhibitor assumes full responsibility and liability for the actions of its agents, employees, and
independent contractors, whether acting within or without the scope of their authority, and
agrees to indemnify, hold harmless, and defend the Indemnities as expenses arise, from
responsibility or liability resulting directly or indirectly, or jointly, from other causes that arise
because of the acts or omission of its agents, employees, or independent contractors whether
acting within or without the scope of their authority.
Exhibition Sponsor and Exhibit Management hereby each agree to indemnify, hold harmless and
defend the Exhibitor and its respective officers, directors, and employees (Indemnities) from
and against any and all liability, responsibility, loss, damage, cost, or expense of any kind
whatsoever as they arise (including but not limited to court costs, interest and attorney's fees)
which the Indemnities may incur, suffer, be part to, or be required to pay, incident to or arising
directly or indirectly from any intentional or negligent act or omission or breach of these terms,
conditions, and rules, or violation of any ordinance or statute by Exhibition Sponsor and/or
Exhibit Management or any of their employees, or agents. Exhibition Sponsor and Exhibit
Management assumes full responsibility and liability for the actions of their agents, employees,
and independent contractors, whether acting within or without the scope of their authority, and
agrees to indemnify, hold harmless, and defend the Indemnities as expenses arise, from
responsibility or liability resulting directly or indirectly, or jointly, from other causes that arise
because of the acts or omission of their agents, employees, or independent contractors
whether acting within or without the scope of their authority.
15. CANCELLATION, POSTPONEMENT OR RELOCATION OF EXHIBITION
In the event that any unforeseen occurrence, or acts of God, shall render the fulfillment of this
agreement impossible by Exhibit Management, the parties shall mutually amend or terminate
the agreement at Exhibit Management's option. In such circumstances, Exhibit Management's
sole responsibility to Exhibitor shall be a full refund of all rental fees paid by Exhibitor. No
monies will be returned should the dates or location of the Exhibition be changed by Exhibit
Management, but Exhibitor will be assigned space that the Exhibitor agrees to use under these
same rules and regulations. Exhibit Management shall not be financially liable in the event the
Exhibition is interrupted, canceled, moved, or dates changed except as provided herein.
16. EXHIBITOR CANCELLATION
Cancellation of any portion of this Application/Contract by the Exhibitor will be accepted only
at the discretion of Exhibit Management and then only based upon the following refunds:
Prior to or on August 31, 2004: 80% refund of deposit on cancelled space; after August 31,
2004, but before or on April 1, 2005: 20% refund of deposit on cancelled space; after April 1,
2005: no refund. Except as the Exhibitor's rental obligation may be reduced as set forth in the
preceding sentence, the Exhibitor is responsible for total booth rental irrespective of the reason
for the cancellation by the Exhibitor including the failure of an Exhibit to arrive for any reason.
17. AGREEMENT OF TERMS, CONDITIONS, AND RULES
Exhibitor agrees to observe and abide by the foregoing Terms, Conditions, and Rules and by
such additional Terms, Conditions, and Rules made by Exhibit Management from time to
time for the efficient or safe operation of the Exhibit, including, but not limited to, those
contained in this Contract. In addition to Exhibit Management's right to close an Exhibit and
withdraw its acceptance of this Application/Contract, Exhibit Management in its sole
judgment may refuse to consider for participation in future Exhibits an Exhibitor who
violates or fails to abide by all such Terms, Conditions, and Rules. There is no other
agreement or warranty between the Exhibitor and Exhibit Management except as set forth
in this document. The rights of Exhibit Management and the Exhibitor under this Contract
shall not be deemed waived except as specifically stated in writing and signed by an
authorized representative of the respective parties.
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