This page provides help on the PasC and Music Reporting information we need.

We also need Contract Information (for Independents only), Safeguarding Trust Training and a Final Transcript (for Open University Productions only).

Programme as Complete (P as C) Form

The P as C provides information about the content, music and contributors in a programme and, together with the Music Reporting form is the complete written record of a programme's content.

Examples of uses for the P as C information include answering viewer queries (by customer services operations); assisting with programme searches (by the TV library) and to ensure correct copyright payments are made

It is essential therefore that the P as C records details of any and all restrictions on use of the programme (for example any restrictions on clip use in any contributor contract - as pre-approved by the BBC).

What P as C Information do we Need?

In-house programme-makers and independents using P4A should check the requirements that they can find on P4A.

Other Independent producers may find the information and example P as C form here useful.

When do you submit this information?

It is mandatory that the PasC is submitted within two weeks of transmission or earlier if all data is available.

The BBC negotiates agreements with the music copyright collecting societies so that music can be broadcast; in return, the BBC is legally required to report to the societies the details of all music used. Note that:

• All music and all commercial recordings of speech and commercial sound effects must be reported, no matter how short the duration.  This includes music in promotions/promos, background, live or locally recorded, music picked up on location e.g. crowds singing in the street - even presenters humming two bars of 'Happy Birthday'. Failure to do this will put the BBC in breach of the agreements with the copyright societies.
• Nil returns are also required for programmes to confirm that no music has been used.
• Reporting is required to be "as broadcast" and is, therefore, post transmission.
• The music usage information must be reported within 14 days of transmission to enable the BBC to meet music copyright society deadlines.

As well as being used to meet our legal obligations to Reporting Societies, this information is also used by the TV Library (INFAX) to assist with programme searches and by Commercials Rights to clear for secondary exploitation.

In-house programme-makers using the P4A system should check the requirements that they can find on P4A.

Independent producers may find the information and example Music Reporting form here useful.

Music on Interactive Services

If the Interactive element contains new music (that isn't in the linear programme), the music needs to be reported. Full details are needed, and can be entered under the specific channel, e.g. BBC 2i.

Music on 24/7 Services

Interactive service promoting BBC content, eg Live and Learn, Your Stories, and Entertainment loops. Lists of music used on 24/7 are being given to the societies four times a year. No other reporting is required.

Music on BBC THREE Multiscreen

Any programme that have previously been broadcast and reported does not need to be reported again.

Submitting the Music Reporting Form:

Music Reporting should be submitted after and within two weeks of transmission.The info must be submitted after transmission as it contains data about the transmission itself.

The BBC's On Screen Portrayal Form enables BBC Vision to monitor on-screen portrayal of ethnic diversity and disability across all programmes. Please note this form is purely for BBC internal use

When do you submit this information?

It is mandatory that the On-Screen Portrayal form is submitted within two weeks of transmission or earlier if all data is available.

What do you need to do?

You need to return OSP forms at the end of every programme (one form per show or one form per series, if the series has more than eight episodes in a single run). You should use the new version of the On Screen Portrayal form and return with your normal delivery paperwork.

When?

You need to use the forms for all programmes and they should be returned completed to the relevant indie delivery area within two-weeks of delivery.

Why?

1) The information on the form allows us to audit the presence of diversity across our programmes and provides us with a gauge of where we need to improve representation and inclusion of diverse communities.

2) The BBC has to provide evidence of how we monitor on-screen diversity by external organisations including the Equality Human Rights Commission (EHRC). The BBC requires accurate information in order to do this.

Cultural Diversity Network (CDN)

The Cultural Diversity Network (CDN), of which the BBC is a founder member, is also working with other broadcasters to improve and formalise on screen portrayal monitoring systems across the industry.

As part of the BBC's ongoing commitment to supporting diversity, both on-screen and off, the BBC has signed up to an industry-wide initiative encompassing all UK broadcasters. This initiative is called the CDN Pledge [external link].

The Diversity Pledge is a public commitment by Independent Production companies, in-house producers, and other suppliers, to take measurable steps to improve diversity in the industry. The Pledge is split into 4 sections covering different aspects of diversity with practical suggestions on how to improve diverse representation - so it is important that BBC suppliers sign up and get involved. You can find more information about the CDN Diversity Pledge here [external link].

Safeguarding Trust is the training on editorial standards put in place for all production personnel working on BBC content. You need to maintain complete records as evidence of the warranty you give the BBC on this training. For all Production Personnel, as defined in the contract, email copies of the Safeguarding Trust completion certificates of the relevant modules are now required as part of Final Steps delivery, attached to one email per production to the Business Affairs Assistant.

Answers to some FAQs on Safeguarding Trust are here [PDF, 20kb].

These are kept on record at the Open University for future reference. 2 hard copies of each document should be sent by both in-house and independent programme-makers to the OU Information and Recorded Materials Co-Ordinator.

The transcript is kept on record at the Open University for future reference. It should be submitted by email by both in-house and independent programme-makers. You can download the template for use on this page and should send it to the OU Information and Recorded Materials Co-Ordinator.